What are really the differences when you share or copy a link?
Share or copy a link has the same effect in case you choose one of the 4 link options. It’s only the intent of the user that is different.
For each option, you can see below how it is displayed in the Manage access panel and the advanced interface (SharePoint permissions).
1) Share or Copy link – Anyone with the link
- Inheritance break
- Transferrable
- Revocable secret key
Share (user must be chosen):
- Why isn’t this user showing in the Manage access panel? We must go to More options (…) to view who it is shared with.
Copy link (user cannot be chosen):
2) Share or Copy link – People in organisation with the link
- Inheritance break
- Can be forwarded within my organization
- Blocks external people form accessing
Share (user must be chosen):
- Why isn’t this user showing in the Manage access panel? We must go to More options (…) to view who it is shared with.
Copy link (user cannot be chosen):
Sharegate: Organization Guest link Explicit
3) Share or Copy link – People with existing access
- Permission inheritance
Share (user must be chosen, must already have access)
Copy link (user cannot be chosen)
4) Share or Copy link – Specific people
- Inheritance break
- Non-transferrable
- Revocable secret key
- Requires people to prove they are intended recipients
Share and Copy link (user must be chosen):
- Why isn’t this user showing in the SharePoint permission?
Sharegate: SharingLinks + account
Remove Sharing
If you delete a link, the permission of the file will not return to normal because the inheritance break will stay.
‘Stop sharing’ is available even if the document was never shared. If you click on ‘Stop sharing’, the inheritance will be broken and only the ‘Owners of …’ will have ‘Full control’ access.
‘Delete unique permission’ is the only way to reset the permissions.
How to reset all permissions in a library https://techcommunity.microsoft.com/t5/sharepoint/sharepoint-how-to-reset-inheritance-permission-set-into-an-sp/m-p/1780387
Expiring of Guest Sharing Links
OneDrive: Expiring access for external users Roadmap Feature ID: 43797 April 2021
Manage how long guests can access SharePoint Online and OneDrive documents
MC220791
. ‘Guest acces to a site or OneDrive will expire automatically after this many days’
https://www.c-sharpcorner.com/article/control-your-guest-access-from-your-tenant-admin-center/
– Sharing anonymous links?
Access Review
Microsoft Teams: Simple Periodic review for guest users Roadmap Feature ID: 70674 April 2021
Microsoft Teams: Scheduled access reviews for Guest users Roadmap Feature ID: 70778 April 2021
Azure Active Directory: B2B guest access reviews for Microsoft Teams and Microsoft 365 groups Feature ID: 72252 April 2021
Azure ad b2b for one-time passcode users
https://docs.microsoft.com/en-us/azure/active-directory/external-identities/one-time-passcode
Ad hoc external recipient
Secure external sharing in SharePoint – SharePoint in Microsoft 365 | Microsoft Docs
Starting March 2021, the email one-time passcode feature will be turned on for all existing tenants and enabled by default for new tenants.
Request files
- Only in OneDrive
- Anyone links must be activated
References
External Sharing and Collaboration in OneDrive and SharePoint – SPC19 – YouTube
(at 48 min – expiration of guest accesss)
https://www.c-sharpcorner.com/article/control-your-guest-access-from-your-tenant-admin-center/
Free Webinar: Enabling sharing & collaboration in OneDrive & SharePoint (vladtalkstech.com)
KTNN SharePoint 