Share and Copy Link in SharePoint Administration

There are some small updates since I wrote:

https://ktnnsharepoint.wordpress.com/2019/08/01/share-copy-link-sharepoint-online/

I still recommend to change from ‘Anyone with the link’ to ‘ Specific people’ in the SharePoint Administration. Let’s see however the behaviour with the default settings.

SharePoint Administration

Policies > Sharing – Those are the default settings:

You can notice the new section ‘Choose the permission that’s selected by default for sharing links.’

Sharing per site collection is: Policies > External Sharing

Settings at creation

New Team

  • New and existing guests

New SharePoint Team Site

  • New and existing guests

New SharePoint Communication Site

  • Only people in your organisation
TO REVIEW

File – With the setting above, this is what happens with a file

With ‘Share’

With ‘Copy link’

SHAREPOINT ADMINACTIONOWNER/MEMBER
Specific PeopleSharePeople you specify can share
Specific PeopleCopy LinkPeople with existing access can use the link
Only people in your organizationSharePeople in organization with the link can edit
Only people in your organizationCopy LinkPeople in organization with the link can edit
Anyone with the linkSharePeople in organization with the link can edit
Anyone wiith the linkCopy LinkPeople in organization with the link can edit

Ref. Utilisateurs externes dans SharePoint, OneDrive et Teams | KTNN SharePoint (wordpress.com)

Also not to be forgotten per site collection:

Teams Administration

Configuration Change in Guest access for Microsoft Teams (MC228482)

We’re making some changes to the default setting for Guests in Microsoft Teams

Beginning on February 8th, 2021, we are turning on Guest access in Microsoft Teams by default for any customers who have not configured this setting. This will bring Teams Guest capability into alignment with the rest of the suite, where the setting is already on by default.

What is the difference between external users and guest access in Teams?

Microsoft Teams Chat With External Users [NEW] Everything About Guest Access

External Users and Guest Access in Microsoft Teams: A Complete Guide (netwrix.com)

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