À propos de KTNN

SharePoint à Montréal.

Comparaison des listes avec Excel et avec Planner et To-Do

Versions:

Dans les Listes: pour chaque élément

Dans Excel: pour l’ensemble du fichier

Dans Planner: non

Corbeille:

Dans les listes et Excel: oui

Dans Planner: non

Personnalisation:

Dans les listes et Excel: oui

Dans Planner: non sauf les compartiments et les étiquettes

Consolidation:

Dans Planner – on peut consolider les tâches de tous les Teams

Recherche:

Pour les listes et Excel: oui

Pour Planner – il faut aller dans Planner et utiliser le filtre

Le canal privé Teams et son site associé

Les collections de sites qui sont créées à l’ajout d’un canal privé de Teams ne sont pas visibles parmi les sites actifs de l’administration de SharePoint.

Modèle et partage externe

SharePoint Online: PowerShell to Get External Sharing Settings – SharePoint Diary

Heureusement, la commande PowerShell Get-SPOSite | Select-object url, Title, Template, sharingcapability permet d’afficher tous les sites ainsi que leur modèle et leur stratégie de partage externe.

On note que le modèle et la stratégie de partage (sharingcapability) sont définis ainsi par défaut:

  • Comme prévu, pour les sites de communication: SITEPagePublishing#0, Disabled
  • Pour les sites d’équipe sans Team: GROUP#0, ExternalUserSharingOnly
  • Pour les sites d’équipe avec Team: GROUP#0, ExternalUserSharingOnly
  • Pour les sites des canaux privés: TEAMCHANNEL#0, ExternalUserSharingOnly

Voir Share and Copy Link in SharePoint Administration | KTNN SharePoint (wordpress.com)

Donc pour modifier la stratégie de partage d’un site de canal privé:

Set-SPOSite -Identity https://contoso.sharepoint.com/sites/site1 -SharingCapability Disabled

Avec les valeurs possibles suivantes:

Disabled
ExistingExternalUserSharingOnly
ExternalUserSharingOnly
ExternalUserAndGuestSharing

Modalités de partage par les membres

Il faut ajouter _layouts/15/user.aspx à la fin du URL du site de canal privé afin de modifier les paramètres de demande d’accès, notamment ‘Autoriser les membres à partager…’.

Bloquer la création des canaux privés

La création des canaux privés peut être restreinte:

  • aux membres d’un Team
  • au niveau du Tenant pour l’ensemble ou pour certains utilisateurs (par une stratégie)
  • aux membres et propriétaires d’un Team par PowerShell Set-Team -AllowCreateUpdateChannels (à vérifier: bloque la création des deux types de canaux?)

https://docs.microsoft.com/en-us/powershell/module/teams/set-team

UserVoice: Allow Teams Admins to restrict Private Channel creation to only Team Onwers – Microsoft Teams UserVoice

Managing Private Channels in Microsoft Teams | AdminDroid Blog

Graph Manage the private channels in Microsoft Teams with Graph API – Microsoft Teams | Microsoft Docs

Teams Updates PowerShell Module for Private Channels – Office 365 for IT Pros (office365itpros.com)

Ignite Mars 2021

Teams

The Latest Innovation with Microsoft Teams – YouTube

Dynamic view 3:45 min

PowerPoint Live in Teams 5:15 min

Presenter Mode 5:50 min

Webinar (Virtual event) 7:20 min

Attendee Reporting 8:20 min

Teams Connect 11:35 min

Invite-only meeting controls 12:50 min

End-to-End Encryption 13:25 min

Viva

https://myignite.microsoft.com/sessions/6d2daf7d-258f-47da-b883-c3a232cb245a

Viva Topics 4:00 à 6:50
Viva Connections
Viva Insights
Viva Learning

Introducing Microsoft Viva – The Employee Experience Platform and Ecosystem – YouTube

Microsoft Viva – Product Overview – YouTube

Satya Nadella Keynote

MyIgnite – Satya Nadella Keynote (microsoft.com)

Synthèse vocale de texte sur iPad

Avec les avancés technologiques actuelles, j’étais persuadée de trouver un moyen de lire à haute voix un livre en français. Comme nous avons un iPad, les étapes ci-dessous ont été testées avec cet appareil seulement.

Après quelques recherches, j’ai opté pour l’application gratuite PocketBook qui permet la lecture d’un texte.

Donc, installez l’application PocketBook sur votre iPad. https://pocketbook.ch/

Achat d’un livre en format ePub

Pour acheter un livre à partir de l’appli PocketBook, il faut sélectionner Bibliothèque puis l’icône du Web (planète). Sur la page bibliothèque réseau, il faut utiliser la fonction de recherche.

Le livre, en format ePub, se trouvera très probablement sur https://fr.feedbooks.com/ où il faudra ouvrir un compte.

Il faut acheter le livre puis le télécharger.

Au téléchargement du livre, comme Bluefire Reader est installé sur notre iPad, au lieu de taper sur Ouvrir dans Bluefire Reader, il faut taper sur Plus. Puis taper sur Copier vers PocketBook.

Souvent, les livres sont protégés par Adobe DMR. Il faut donc obtenir un ‘Adobe ID’ gratuit sur https://account.adobe.com/ Ensuite, dans les paramètres de l’appli PocketBook, le compte Adobe doit être configuré.

Comment lire le livre avec Pocketbook?

Ouvrez le livre à partir de la page d’accueil.

Tapez n’importe quel mot, dans le menu contextuel qui s’affiche, cliquez sur le ‘haut-parleur’.

Puis tapez sur la pointe de flèche ‘Play’ pour commencer la lecture. Le menu paramètres, ouvert ci-dessous, montre les options de voix.

La prononciation est correcte. Les noms propres sont souvent mal prononcés ainsi que quelques mots. De plus, quelques liaisons et certaines intonations sont imparfaites. Au fur et à mesure de la lecture, les phrases lues sont surlignées, c’est bien pratique.

Lors de mes recherches, j’ai été déçue de réaliser que les liseuses (Kobo, Kindle) n’offrent pas la synthèse vocale du texte.

Synthèse vocale de texte = Text to Speech

Dyslexie, dyslexique

Road Map – Nouveautés

J’aime https://www.jab365.cloud/

GCC, GCC-High, DoD: USA governement

GA General availability

SharePoint: Collapsible sections on modern pages – March April 2021
You’ll have the ability to show page sections in an accordion view (collapsed or expanded) or as tabs. The accordion view will be collapsed by default, but can be set to show expanded.
Feature ID: 67147

Microsoft Teams: Block Downloads for non-channel Teams meeting recordings on OneDrive – April 2021
All users with view-only permissions of a non-channel Teams meeting recording uploaded to OneDrive will now be blocked from downloading the recording by default.
Feature ID: 70543

Microsoft Teams: Attendee Dashboard – April 2021
Measure meeting and webinar registration and attendance data in the reporting dashboard.
Feature ID: 66585

Outlook for Windows: Every meeting online – March 2021
Update your settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting option.
Feature ID: 66021
How to Make Teams Online Meetings the Default in Outlook for Windows – Office 365 for IT Pros (office365itpros.com)

Microsoft Teams: Updated functionality for downloading participant reports in Teams meetings – March 2021
Review and download attendee reports following a meeting or webinar.
Feature ID: 66459
Download attendance reports in Teams – Office Support (microsoft.com)

Microsoft Teams: Custom layouts for meetings – March 2021
Presenters will be able to customize how content shows up for meeting participants, including overlaying their video on content or moving their content box to a corner of the video view – allowing for a more dynamic content viewing experience where presenters can easily direct their audiences’ attention through hand gestures and facial cues, without making the viewer choose between the speaker and the content.
Feature ID: 66587

Microsoft Teams: Branded Lobby for desktop – March 2021
Admins will now be able to add a custom logo to the Teams experience, for display in the lobby and meeting pre-join experience. The logo will be displayed for meetings where the organizer has the Advanced Comms SKU.
Feature ID: 79957
Microsoft Teams: Branded Lobby for web – Feature ID: 67113 – Octobre 2020

Microsoft Teams: New Lobby Setting: Only Invited Users join directly – March 2021
A new lobby setting is coming to Teams Meeting Options. We are adding « People I Invite » as an option to the « Who can bypass lobby? » setting. Once enabled, only the participants invited by the organizer in meeting invite will be able to join the meeting directly. Everyone else will be sent to the lobby.
Feature ID: 68730

SharePoint: App Bar – March 2021
The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed.
More info
Feature ID: 70576

Microsoft Teams: New file sharing experience – March 2021
Streamline sharing with Microsoft Teams. You can now create a shareable link for any file stored in Teams and directly set the appropriate permissions. Additionally, you can also set permissions for files stored in SharePoint or OneDrive while composing a private chat or starting a channel conversation.
Feature ID: 51230

SharePoint: Image Lightbox – February 2021
This feature lets users click on an image web part while in view mode to see a larger version of the image.
Feature ID: 70669

SharePoint: Auto-News Digest – February 2021
SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Using Microsoft intelligence, a curated selection of News posts are shared with employees through an email that comes from SharePoint. This is a great way for employees to catch up on News that they may have otherwise missed. Only published news posts are sent in the digest, and employees will have access to all the news posts that they are sent so rest assumed that employees won’t see news that they don’t have permission to see. If employees want to opt-out of receiving the Auto-News Digest, they can click the unsubscribe button at the bottom of the email.
Feature ID: 64685

Microsoft Teams: History Menu – February 2021
The History Menu for Teams desktop clients displays your recently visited locations when hovering over the backward and forward navigation options. Using the menu you can quickly jump back to previous locations, making it much easier to quickly get back to nested locations like tabs or documents. The menu is also accessible via keyboard shortcut.
Feature ID: 70545

Calendrier de canal dans Teams

Feature ID: 68910 Road Map

Pour cette nouvelle fonctionnalité, on se demande d’où provient ce calendrier: est-ce qu’il s’agit du calendrier du groupe ou non?

Voici comment je l’ai vérifié:

  1. J’ai créé un groupe O365 par Outlook. Donc je peux voir le calendrier de ce groupe.
  2. Puis j’ai créé un Team à partir de ce groupe. Donc je peux toujours voir le calendrier de ce groupe/Team.
  3. Quand je crée une réunion dans un calendrier de canal, je peux voir cette même réunion dans le calendrier de groupe.
  4. Le calendrier de groupe me permet de voir rassemblées toutes les réunions de tous les canaux. Cependant si je créé une réunion dans le calendrier de groupe directement, je ne peux pas voir cette réunion dans aucun des calendriers de canal de Team.

Donc les calendriers de canal sont un ‘affichage filtré’ du calendrier de groupe.

Un pas vers l’ajout du calendrier de groupe dans Teams: Include Office 365 group calendar in teams – Microsoft Teams UserVoice

Teams Channel Calendar App Makes Channel Meetings Easier to Access – Office 365 for IT Pros (office365itpros.com)

Shared Calendars in Microsoft Teams (jab365.cloud)

An intro to channel calendars in Microsoft Teams | jumpto365 Blog * attention: je ne suis pas d’accord avec ‘This calendar has nothing to do with the Microsoft 365 Group calendar that exists behind the scenes.’

Parenthèse à propos des groupes Teams cachés:

Depuis mars 2018, à la création d’un Teams, le groupe O365 associé est caché dans Outlook.

Roadmap ID 26955 ‘Office 365 Groups created from Microsoft Teams will be hidden from Outlook by default’

The roadmap feature states: ‘Based on customer feedback, new Office 365 Groups generated as a result of creating a team in Microsoft Teams will no longer show in Outlook by default. For customers that want to continue with the existing behavior of showing these groups in Outlook, an Exchange Online PowerShell cmdlet will be provided which can enable the group for the Outlook experience. Groups created through Outlook and then later enabled for Teams will continue to show in both Outlook and Teams. This update will gradually roll out across Outlook and Teams in the coming months.’ This change is also announced in the Office 365 Message Center (MC133135).

C’est intéressant de voir qu’il y a une différence entre cacher de la section des groupes dans Outlook et de la liste globale d’adresses dans Outlook.

Set-UnifiedGroup -Identity TeamName -HiddenFromExchangeClientsEnabled:$False

Set-UnifiedGroup -Identity TeamName -HiddenFromAddressListsEnabled:$False

Hiding Teams (Office 365 Groups) from Outlook – buckleyPLANET

À voir How to Send Invites to the Right Attendees in Teams Channel Meetings | Customer and Employee Engagement Blog (c5insight.com)

Share and Copy Links in details

What are really the differences when you share or copy a link?

Share or copy a link has the same effect in case you choose one of the 4 link options. It’s only the intent of the user that is different.

For each option, you can see below how it is displayed in the Manage access panel and the advanced interface (SharePoint permissions).

1) Share or Copy link – Anyone with the link

  • Inheritance break
  • Transferrable
  • Revocable secret key

Share (user must be chosen):

  • Why isn’t this user showing in the Manage access panel? We must go to More options (…) to view who it is shared with.

Copy link (user cannot be chosen):

2) Share or Copy link – People in organisation with the link

  • Inheritance break
  • Can be forwarded within my organization
  • Blocks external people form accessing

Share (user must be chosen):

  • Why isn’t this user showing in the Manage access panel? We must go to More options (…) to view who it is shared with.

Copy link (user cannot be chosen):

Sharegate: Organization Guest link Explicit

3) Share or Copy link – People with existing access

  • Permission inheritance

Share (user must be chosen, must already have access)

Copy link (user cannot be chosen)

4) Share or Copy link – Specific people

  • Inheritance break
  • Non-transferrable
  • Revocable secret key
  • Requires people to prove they are intended recipients

Share and Copy link (user must be chosen):

  • Why isn’t this user showing in the SharePoint permission?

Sharegate: SharingLinks + account

Remove Sharing

If you delete a link, the permission of the file will not return to normal because the inheritance break will stay.

‘Stop sharing’ is available even if the document was never shared. If you click on ‘Stop sharing’, the inheritance will be broken and only the ‘Owners of …’ will have ‘Full control’ access.

Stop sharing OneDrive or SharePoint files or folders, or change permissions – Office Support (microsoft.com)

‘Delete unique permission’ is the only way to reset the permissions.

How to reset all permissions in a library https://techcommunity.microsoft.com/t5/sharepoint/sharepoint-how-to-reset-inheritance-permission-set-into-an-sp/m-p/1780387

Expiring of Guest Sharing Links (coming soon)

– Sharing anonymous links?

. ‘Guest acces to a site or OneDrive will expire automatically after this many days’

https://support.microsoft.com/en-CA/office/g%C3%A9rer-l-expiration-d-un-invit%C3%A9-pour-un-site-25bee24f-42ad-4ee8-8402-4186eed74dea

https://www.c-sharpcorner.com/article/control-your-guest-access-from-your-tenant-admin-center/

Manage how long guests can access SharePoint Online and OneDrive documents
MC220791 – remis à la fin de juin 2021 dans le ‘Roadmap’.

Microsoft Teams: Scheduled access reviews for Guest users
Roadmap Feature ID: 70778

OneDrive: Expiring access for external users
Roadmap Feature ID: 43797

Azure ad b2b for one-time passcode users

https://docs.microsoft.com/en-us/azure/active-directory/external-identities/one-time-passcode

Ad hoc external recipient

Secure external sharing in SharePoint – SharePoint in Microsoft 365 | Microsoft Docs

Starting March 2021, the email one-time passcode feature will be turned on for all existing tenants and enabled by default for new tenants.

Request files

  • Only in OneDrive
  • Anyone links must be activated

https://support.microsoft.com/en-us/office/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af

References

External Sharing and Collaboration in OneDrive and SharePoint – SPC19 – YouTube

(at 48 min – expiration of guest accesss)

https://www.c-sharpcorner.com/article/control-your-guest-access-from-your-tenant-admin-center/

Free Webinar: Enabling sharing & collaboration in OneDrive & SharePoint (vladtalkstech.com)

Share and Copy Link in SharePoint Administration

There are some small updates since I wrote:

https://ktnnsharepoint.wordpress.com/2019/08/01/share-copy-link-sharepoint-online/

I still recommend to change from ‘Anyone with the link’ to ‘ Specific people’ in the SharePoint Administration. Let’s see however the behaviour with the default settings.

SharePoint Administration

Policies > Sharing – Those are the default settings:

You can notice the new section ‘Choose the permission that’s selected by default for sharing links.’

Sharing per site collection is: Policies > External Sharing

Settings at creation

New Team

  • New and existing guests

New SharePoint Team Site

  • New and existing guests

New SharePoint Communication Site

  • Only people in your organisation
TO REVIEW

File – With the setting above, this is what happens with a file

With ‘Share’

With ‘Copy link’

SHAREPOINT ADMINACTIONOWNER/MEMBER
Specific PeopleSharePeople you specify can share
Specific PeopleCopy LinkPeople with existing access can use the link
Only people in your organizationSharePeople in organization with the link can edit
Only people in your organizationCopy LinkPeople in organization with the link can edit
Anyone with the linkSharePeople in organization with the link can edit
Anyone wiith the linkCopy LinkPeople in organization with the link can edit

Ref. Utilisateurs externes dans SharePoint, OneDrive et Teams | KTNN SharePoint (wordpress.com)

Also not to be forgotten per site collection:

Teams Administration

Configuration Change in Guest access for Microsoft Teams (MC228482)

We’re making some changes to the default setting for Guests in Microsoft Teams

Beginning on February 8th, 2021, we are turning on Guest access in Microsoft Teams by default for any customers who have not configured this setting. This will bring Teams Guest capability into alignment with the rest of the suite, where the setting is already on by default.

What is the difference between external users and guest access in Teams?

Microsoft Teams Chat With External Users [NEW] Everything About Guest Access

External Users and Guest Access in Microsoft Teams: A Complete Guide (netwrix.com)