Share or Direct Access

In the previous article, I concluded that there is no difference in the back end between ‘Share’ and ‘Copy link’. In both cases a link is created.

Share and Copy Links in details | KTNN SharePoint (wordpress.com)

So what is the difference between ‘Share’ (or ‘Copy link’) and ‘Direct Access’ (+Advanced and classic permissions)?

Share or Copy link / Links giving access:

  • You can share with a user and an AD group.
  • You cannot share with a SharePoint group or a Microsoft 365 group.
  • People can only gain access to the file or folder by following a link that has been sent to them. Until they follow the link, they won’t have access to the file or folder, and they won’t find it by using Search.
  • Downloading certain types of files (Word, Excel, PowerPoint, PDF, mp4, …) can be blocked.
  • You cannot share a library, a list or a site. Only a folder, an item and a file can be shared.
  • Permission inheritance is broken.
  • Power Automate action: Create sharing link for a file or folder.

Direct Access, Advanced, Classic Permissions:

  • You can give access to a user, an AD group, a SharePoint group and a Microsoft 365 group.
  • The shared information is findable.
  • You can create custom levels of security.
  • You can give access to a site, a library, a list, a folder, an item or a file.
  • Permission inheritance is broken.
  • Power Automate action: Grant access to an item or a folder (doesn’t allow the use of a SharePoint group).

https://support.microsoft.com/en-us/office/share-sharepoint-files-or-folders-1fe37332-0f9a-4719-970e-d2578da4941c

https://docs.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/manage-list-item-file-permissions

Also

Road Map – Nouveautés

J’aime https://www.jab365.cloud/

GCC, GCC-High, DoD: USA governement

GA General availability

SharePoint: Collapsible sections on modern pages – March April May 2021
You’ll have the ability to show page sections in an accordion view (collapsed or expanded) or as tabs. The accordion view will be collapsed by default, but can be set to show expanded.
Feature ID: 67147

Microsoft Teams: Attendee Dashboard – April May 2021
Measure meeting and webinar registration and attendance data in the reporting dashboard.
Feature ID: 66585
https://support.microsoft.com/fr-fr/office/t%C3%A9l%C3%A9charger-les-rapports-de-pr%C3%A9sence-dans-teams-ae7cf170-530c-47d3-84c1-3aedac74d310

Outlook for Windows: Every meeting online – March 2021
Update your settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting option.
Feature ID: 66021
How to Make Teams Online Meetings the Default in Outlook for Windows – Office 365 for IT Pros (office365itpros.com)

Microsoft Teams: Updated functionality for downloading participant reports in Teams meetings – March April 2021
Review and download attendee reports following a meeting or webinar.
Feature ID: 66459
Download attendance reports in Teams – Office Support (microsoft.com)

Microsoft Teams: Presenter Mode Custom layouts for meetingsMarch April 2021
Presenters will be able to customize how content shows up for meeting participants, including overlaying their video on content or moving their content box to a corner of the video view – allowing for a more dynamic content viewing experience where presenters can easily direct their audiences’ attention through hand gestures and facial cues, without making the viewer choose between the speaker and the content.
Feature ID: 66587

Microsoft Teams: Branded Lobby for desktop – March May July 2021
Admins will now be able to add a custom logo to the Teams experience, for display in the lobby and meeting pre-join experience. The logo will be displayed for meetings where the organizer has the Advanced Comms SKU.
Feature ID: 79957
Microsoft Teams: Branded Lobby for web – Feature ID: 67113 – Octobre 2020

Microsoft Teams: New Lobby Setting: Only Invited Users join directly – March April 2021
A new lobby setting is coming to Teams Meeting Options. We are adding « People I Invite » as an option to the « Who can bypass lobby? » setting. Once enabled, only the participants invited by the organizer in meeting invite will be able to join the meeting directly. Everyone else will be sent to the lobby.
Feature ID: 68730

SharePoint: App Bar – March May 2021
The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed.
More info
Feature ID: 70576

Microsoft Teams: New file sharing experience – March 2021
Streamline sharing with Microsoft Teams. You can now create a shareable link for any file stored in Teams and directly set the appropriate permissions. Additionally, you can also set permissions for files stored in SharePoint or OneDrive while composing a private chat or starting a channel conversation.
Feature ID: 51230
Rich new file and sharing experiences throughout Microsoft 365 now in Microsoft Teams
Partage de fichiers et de dossiers dans Microsoft Teams – Microsoft Teams | Microsoft Docs

SharePoint: Image Lightbox – February 2021
This feature lets users click on an image web part while in view mode to see a larger version of the image.
Feature ID: 70669

SharePoint: Auto-News Digest – February April 2021
SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Using Microsoft intelligence, a curated selection of News posts are shared with employees through an email that comes from SharePoint. This is a great way for employees to catch up on News that they may have otherwise missed. Only published news posts are sent in the digest, and employees will have access to all the news posts that they are sent so rest assumed that employees won’t see news that they don’t have permission to see. If employees want to opt-out of receiving the Auto-News Digest, they can click the unsubscribe button at the bottom of the email.
Feature ID: 64685

Microsoft Teams: History Menu – February 2021
The History Menu for Teams desktop clients displays your recently visited locations when hovering over the backward and forward navigation options. Using the menu you can quickly jump back to previous locations, making it much easier to quickly get back to nested locations like tabs or documents. The menu is also accessible via keyboard shortcut.
Feature ID: 70545

Calendrier de canal dans Teams

Feature ID: 68910 Road Map

Pour cette nouvelle fonctionnalité, on se demande d’où provient ce calendrier: est-ce qu’il s’agit du calendrier du groupe ou non?

Voici comment je l’ai vérifié:

  1. J’ai créé un groupe O365 par Outlook. Donc je peux voir le calendrier de ce groupe.
  2. Puis j’ai créé un Team à partir de ce groupe. Donc je peux toujours voir le calendrier de ce groupe/Team.
  3. Quand je crée une réunion dans un calendrier de canal, je peux voir cette même réunion dans le calendrier de groupe.
  4. Le calendrier de groupe me permet de voir rassemblées toutes les réunions de tous les canaux. Cependant si je créé une réunion dans le calendrier de groupe directement, je ne peux pas voir cette réunion dans aucun des calendriers de canal de Team.

Donc les calendriers de canal sont un ‘affichage filtré’ du calendrier de groupe.

Un pas vers l’ajout du calendrier de groupe dans Teams: Include Office 365 group calendar in teams – Microsoft Teams UserVoice

Teams Channel Calendar App Makes Channel Meetings Easier to Access – Office 365 for IT Pros (office365itpros.com)

Shared Calendars in Microsoft Teams (jab365.cloud)

An intro to channel calendars in Microsoft Teams | jumpto365 Blog * attention: je ne suis pas d’accord avec ‘This calendar has nothing to do with the Microsoft 365 Group calendar that exists behind the scenes.’

Parenthèse à propos des groupes Teams cachés:

Depuis mars 2018, à la création d’un Teams, le groupe O365 associé est caché dans Outlook.

Roadmap ID 26955 ‘Office 365 Groups created from Microsoft Teams will be hidden from Outlook by default’

The roadmap feature states: ‘Based on customer feedback, new Office 365 Groups generated as a result of creating a team in Microsoft Teams will no longer show in Outlook by default. For customers that want to continue with the existing behavior of showing these groups in Outlook, an Exchange Online PowerShell cmdlet will be provided which can enable the group for the Outlook experience. Groups created through Outlook and then later enabled for Teams will continue to show in both Outlook and Teams. This update will gradually roll out across Outlook and Teams in the coming months.’ This change is also announced in the Office 365 Message Center (MC133135).

C’est intéressant de voir qu’il y a une différence entre cacher de la section des groupes dans Outlook et de la liste globale d’adresses dans Outlook.

Set-UnifiedGroup -Identity TeamName -HiddenFromExchangeClientsEnabled:$False

Set-UnifiedGroup -Identity TeamName -HiddenFromAddressListsEnabled:$False

Hiding Teams (Office 365 Groups) from Outlook – buckleyPLANET

À voir How to Send Invites to the Right Attendees in Teams Channel Meetings | Customer and Employee Engagement Blog (c5insight.com)

Share and Copy Links in details

What are really the differences when you share or copy a link?

Share or copy a link has the same effect in case you choose one of the 4 link options. It’s only the intent of the user that is different.

For each option, you can see below how it is displayed in the Manage access panel and the advanced interface (SharePoint permissions).

1) Share or Copy link – Anyone with the link

  • Inheritance break
  • Transferrable
  • Revocable secret key

Share (user must be chosen):

  • Why isn’t this user showing in the Manage access panel? We must go to More options (…) to view who it is shared with.

Copy link (user cannot be chosen):

2) Share or Copy link – People in organisation with the link

  • Inheritance break
  • Can be forwarded within my organization
  • Blocks external people form accessing

Share (user must be chosen):

  • Why isn’t this user showing in the Manage access panel? We must go to More options (…) to view who it is shared with.

Copy link (user cannot be chosen):

Sharegate: Organization Guest link Explicit

3) Share or Copy link – People with existing access

  • Permission inheritance

Share (user must be chosen, must already have access)

Copy link (user cannot be chosen)

4) Share or Copy link – Specific people

  • Inheritance break
  • Non-transferrable
  • Revocable secret key
  • Requires people to prove they are intended recipients

Share and Copy link (user must be chosen):

  • Why isn’t this user showing in the SharePoint permission?

Sharegate: SharingLinks + account

Remove Sharing

If you delete a link, the permission of the file will not return to normal because the inheritance break will stay.

‘Stop sharing’ is available even if the document was never shared. If you click on ‘Stop sharing’, the inheritance will be broken and only the ‘Owners of …’ will have ‘Full control’ access.

Stop sharing OneDrive or SharePoint files or folders, or change permissions – Office Support (microsoft.com)

‘Delete unique permission’ is the only way to reset the permissions.

How to reset all permissions in a library https://techcommunity.microsoft.com/t5/sharepoint/sharepoint-how-to-reset-inheritance-permission-set-into-an-sp/m-p/1780387

Expiring of Guest Sharing Links

OneDrive: Expiring access for external users Roadmap Feature ID: 43797 April 2021
Manage how long guests can access SharePoint Online and OneDrive documents
MC220791

. ‘Guest acces to a site or OneDrive will expire automatically after this many days’

https://support.microsoft.com/en-CA/office/g%C3%A9rer-l-expiration-d-un-invit%C3%A9-pour-un-site-25bee24f-42ad-4ee8-8402-4186eed74dea

https://www.c-sharpcorner.com/article/control-your-guest-access-from-your-tenant-admin-center/

– Sharing anonymous links?

Access Review

Microsoft Teams: Simple Periodic review for guest users Roadmap Feature ID: 70674 April 2021

Microsoft Teams: Scheduled access reviews for Guest users Roadmap Feature ID: 70778 April 2021

Azure Active Directory: B2B guest access reviews for Microsoft Teams and Microsoft 365 groups Feature ID: 72252 April 2021

Access Reviews for guests in all Teams and Microsoft 365 Groups is now in public preview – Microsoft Tech Community

Azure ad b2b for one-time passcode users

https://docs.microsoft.com/en-us/azure/active-directory/external-identities/one-time-passcode

Ad hoc external recipient

Secure external sharing in SharePoint – SharePoint in Microsoft 365 | Microsoft Docs

Starting March 2021, the email one-time passcode feature will be turned on for all existing tenants and enabled by default for new tenants.

Request files

  • Only in OneDrive
  • Anyone links must be activated

https://support.microsoft.com/en-us/office/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af

References

External Sharing and Collaboration in OneDrive and SharePoint – SPC19 – YouTube

(at 48 min – expiration of guest accesss)

https://www.c-sharpcorner.com/article/control-your-guest-access-from-your-tenant-admin-center/

Free Webinar: Enabling sharing & collaboration in OneDrive & SharePoint (vladtalkstech.com)

Share and Copy Link in SharePoint Administration

There are some small updates since I wrote:

https://ktnnsharepoint.wordpress.com/2019/08/01/share-copy-link-sharepoint-online/

I still recommend to change from ‘Anyone with the link’ to ‘ Specific people’ in the SharePoint Administration. Let’s see however the behaviour with the default settings.

SharePoint Administration

Policies > Sharing – Those are the default settings:

You can notice the new section ‘Choose the permission that’s selected by default for sharing links.’

Sharing per site collection is: Policies > External Sharing

Settings at creation

New Team

  • New and existing guests

New SharePoint Team Site

  • New and existing guests

New SharePoint Communication Site

  • Only people in your organisation
TO REVIEW

File – With the setting above, this is what happens with a file

With ‘Share’

With ‘Copy link’

SHAREPOINT ADMINACTIONOWNER/MEMBER
Specific PeopleSharePeople you specify can share
Specific PeopleCopy LinkPeople with existing access can use the link
Only people in your organizationSharePeople in organization with the link can edit
Only people in your organizationCopy LinkPeople in organization with the link can edit
Anyone with the linkSharePeople in organization with the link can edit
Anyone wiith the linkCopy LinkPeople in organization with the link can edit

Ref. Utilisateurs externes dans SharePoint, OneDrive et Teams | KTNN SharePoint (wordpress.com)

Also not to be forgotten per site collection:

Teams Administration

Configuration Change in Guest access for Microsoft Teams (MC228482)

We’re making some changes to the default setting for Guests in Microsoft Teams

Beginning on February 8th, 2021, we are turning on Guest access in Microsoft Teams by default for any customers who have not configured this setting. This will bring Teams Guest capability into alignment with the rest of the suite, where the setting is already on by default.

What is the difference between external users and guest access in Teams?

Microsoft Teams Chat With External Users [NEW] Everything About Guest Access

External Users and Guest Access in Microsoft Teams: A Complete Guide (netwrix.com)

Comparaison des applications Office 365

Suppression, récupération, corbeille, versions

Stream: OUI

https://docs.microsoft.com/fr-ca/stream/portal-my-recycle-bin

Planner: NON

Pas de corbeille

Forms: OUI

https://support.microsoft.com/en-us/office/delete-a-form-or-recover-a-deleted-form-2207e468-ce1b-4c4a-a256-caf631d87af0

Sway: Undo une fois et corbeille pour suppression, pas de versions Version Control – Sway Feedback by UserVoice

Yammer, To-Do?

Recherche

Stream, Planner, Forms, Sway – ne sont pas inclus dans la recherche de la page d’accueil d’Office 365

Partage à l’externe

Stream Classique – pas de partage avec des invités

Forms – oui

DataCenter Location

Intune, Sway, Yammer, Tableau blanc collaboratif, Forms, Workplace Analytics = USA

Data storage for Microsoft Forms – Office Support Forms: USA ou Europe

Emplacements des données Microsoft 365 – Microsoft 365 Enterprise | Microsoft Docs

MFA forcé sur un nouveau tenant

Lorsque j’ouvre un nouveau tenant pour tester, tous les utilisateurs reçoivent l’avertissement qu’ils devront activer une double authentification dans 14 jours.

Pour désactiver, il faut aller à: Centre d’administration Azure AD > Azure AD > Propriétés > Gestion de l’accès pour les ressources Azure

Sélectionner ‘Non’ à Activer les paramètres de sécurité par défaut.

https://techcommunity.microsoft.com/t5/azure-active-directory-identity/introducing-security-defaults/ba-p/1061414

Note:

Février 2021: L’accès externe est ouvert par défaut dans Teams.

Ignite 2020 et plus

SharePoint App Bar (mars 2021)

SharePoint Home site updates with DC Padur | Sarah Haase (splibrarian.com)

Innovations for workplace communications and employee engagement in Microsoft 365

Planifier le contenu pour la recherche

https://docs.microsoft.com/fr-fr/microsoftsearch/plan-your-content

Modern Calendar

Power Hour: SharePoint Modern Calendar – YouTube

Groupe Microsoft 365

When creating a Microsoft 365 group in Outlook or SharePoint, the group mailbox is visible in Outlook. When creating a team in Teams, the group mailbox is hidden by default. You can use the Set-UnifiedGroup cmdlet with the HiddenFromExchangeClientsEnabled parameter to make a mailbox visible.

Microsoft 365 Groups and Microsoft Teams – Microsoft Teams | Microsoft Docs

Gartner Content services platforms

https://www.microsoft.com/en-us/microsoft-365/blog/2020/12/08/over-200-million-users-rely-on-sharepoint-as-microsoft-is-again-recognized-as-a-leader-in-the-2020-gartner-content-services-platforms-magic-quadrant-report/

Microsoft 365 Collaboration Conference dec 9-11, 2020

The Microsoft 365 Collaboration Conference – YouTube

Microsoft 365 Collaboration Conference Virtual Event (m365conf.com)

Keynote – Unlocking collaboration, communication, and knowledge – Jeff Teper

Project Cortex: Knowledge discovery and content intelligence in Microsoft 365 – Chris McNulty, Naomi Moneypenny

Customize productivity apps with lists and libraries, Power Apps, and Power Automate – Chakkaradeep Chandran

Moving classic SharePoint search to Microsoft Search – Jyoti Pal, Mikael Svenson, Kerem Yuceturk

https://techcommunity.microsoft.com/t5/video-hub/moving-classic-sharepoint-search-to-microsoft-search/m-p/1696798

The New Microsoft Stream: Deep Dive – Marc Mroz, Owen Paulus

https://myignite.microsoft.com/sessions/087d135a-64ae-41ab-8b15-f0a965223d5b

How Microsoft Teams and Microsoft 365 Groups Governance works in real-life – Martina Grom

Utilizing sensitivity labels for Groups, Teams, and SharePoint sites – Drew Madelung

Breakout rooms

https://techcommunity.microsoft.com/t5/video-hub/master-virtual-breakout-rooms-in-microsoft-teams-meetings/m-p/1689437

Nouveautés Yammer

https://techcommunity.microsoft.com/t5/yammer-blog/what-s-new-for-yammer-at-microsoft-ignite-2020/ba-p/1688689

Nouveautés Whiteboard

https://techcommunity.microsoft.com/t5/microsoft-365-blog/microsoft-whiteboard-in-teams-adds-sticky-notes-and-text/ba-p/1565089

Forms / Polls in meetings

https://techcommunity.microsoft.com/t5/microsoft-forms-blog/microsoft-forms-brings-polls-to-teams-meetings/ba-p/1886317

https://techcommunity.microsoft.com/t5/microsoft-forms-blog/what-s-new-in-microsoft-forms-ignite-2020/ba-p/1680462

What’s new in Teams – September, October

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/what-s-new-in-microsoft-teams-october-2020/ba-p/1824864

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/what-s-new-in-microsoft-teams-september-2020/ba-p/1726562

Filtre dynamique des listes SharePoint

https://keepcalmlovesharepoint.wordpress.com/2020/08/10/dynamic-list-filtering/

SharePoint et Ignite

https://techcommunity.microsoft.com/t5/video-hub/architecting-your-intelligent-intranet-with-sharepoint-global/m-p/1681225

https://www.computerworld.com/article/3583888/great-news-for-intranets-at-microsoft-ignite-2020.html

What’s new in SharePoint at Ignite

What’s new for SharePoint from Microsoft Ignite 2020

https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/what-s-new-in-security-and-compliance-in-sharepoint-and-onedrive/ba-p/1696705

Approbation dans Teams

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/get-faster-results-with-approvals-in-microsoft-teams/ba-p/1680743

Celebrating the top OneDrive moments from Microsoft Ignite 2020

https://techcommunity.microsoft.com/t5/microsoft-onedrive-blog/celebrating-the-top-onedrive-moments-from-microsoft-ignite-2020/ba-p/1679821

The new Microsoft Stream

https://docs.microsoft.com/en-us/stream/streamnew/new-stream

What’s new with Microsoft 365 | September 2020

Enabling collaboration, communication, and knowledge sharing with Microsoft Teams, SharePoint, Project Cortex, and more – Jeff Teper

https://myignite.microsoft.com/sessions/d19e185d-00fa-4a5a-bcee-c47424fa7168

  • SharePoint Syntax
  • Project Cortex
  • Nucleus
  • Stream storage on SharePoint!

The futur of work

https://myignite.microsoft.com/sessions/bc3aa99a-8094-4d19-b69a-d299397e28e1

What’s New in Microsoft Teams

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/what-s-new-in-microsoft-teams-microsoft-ignite-2020/ba-p/1665600

New wellbeing and productivity insights coming in Microsoft Teams

https://www.geekwire.com/2020/microsoft-teams-getting-breakout-rooms-virtual-commute-new-together-mode-backgrounds/

Building Digital Resilience / Satya Nadella

24 min – Power Platform

28 min – Microsoft 365

34 min Surface et Teams

35 min Teams Favorite innovations

37 min – Learning (LinkedIn) et Well being (Mindfullness)

43 min – Dynamics 365

New Microsoft Teams Meetings innovations and experiences

Break out rooms in Teams

https://www.jumpto365.com/blog/how-to-use-breakout-rooms-in-microsoft-teams

SharePoint Syntex

https://www.forbes.com/sites/kateoflahertyuk/2020/09/27/microsoft-teams-issues-strike-to-zoom-with-tidal-wave-of-brilliant-new-features/#2c1f09527aec

Autres:

Teams > menu de l’utilisateur > À propos de > Version préliminaire pour développeurs

https://www.youtube.com/c/microsoft365/

WebParts modernes https://bindtuning.com

Centre d’administration Azure AD > Azure AD > Propriétés > Gestion de l’accès pour les ressources Azure
https://techcommunity.microsoft.com/t5/azure-active-directory-identity/introducing-security-defaults/ba-p/1061414

PowerAutomate-Planner-Taches-Excel

Créer des tâches Planner à partir d’un fichier Excel.

Il n’est pas possible de manipuler les étiquettes par Power Automate.

https://www.flowug.com/communities/community-home/digestviewer/viewthread?GroupId=2273&MessageKey=abad69ab-e4a0-444a-9b0e-2fb5d557ae98&CommunityKey=1fed0d45-1f4a-4b0c-b1f8-4dd5397a847f&tab=digestviewer

Réf.

https://docs.microsoft.com/en-us/connectors/planner/

https://docs.microsoft.com/en-us/power-automate/

You can share flows in either of these ways:

  1. You can add co-workers or groups in your organization as owners on your flows, so they can also edit and manage the flow.
  2. For flows that can be run manually, you can also grant other people or groups in your organization permission to just run the flow.

Learn how to share a flow with other users – Power Automate | Microsoft Docs

Flux intéressants:

Request approval (first to respond) for a selected file
Request approval (first to respond) for a selected file | Microsoft Power Automate

Create Planner tasks from Excel spreadsheet on a recurring basis
Create Planner tasks from Excel spreadsheet on a recurring basis | Microsoft Power Automate